Copper Cathode POF # 18

November 21, 2021,

Dear Sir,

We are looking Steel COPPER CATHODE SHEET & ZINC INGOT ELECTROLYTIC etc.:

Sr. No.	Description of Store	Unit	Qty	Price per unit (FOB or C & F Price)		Delivery Date
				In Figure	In Words
01	COPPER CATHODE /SHEET Size 3’ x 3’ x 16 mm thick. Spec. No. BS EN 1978: 1998 Cathode – I & Cathode-II OR ASTM   B-115-10 Cathode-I	KG	325000			Within 03 months
02	ZINC INGOT ELECTROLYTIC High Grade  99.98 %   Minimum Purity Spec: BS 3436:1986  (Zn2),     (Latest Edition)	KG	150000

The detailed specifications are enclosed in attached T.E.  Read these thoroughly & carefully.

                                Undertaking

Should our offer be accepted, we hereby undertake to supply the stores/render the services contracted on the basis of general Conditions of Contract embodied in Form  POF 1282, and to deposit the performance bond within  the prescribed time, failing which it will constitute a breach of contract and POF will have the right to purchase  the stores/services elsewhere at our risk and cost.

Place………………………………………………SIGNATURE OF THE Tenderer……………………………………

Date………………………………………………         Name…………………………………………………………………

Official Stamp     …………………………….               Position……………………………………

                                                                                Address……………………………………………………………

Special Conditions:

 

03 (A)     General

1.             Only one rate should be quoted against description of store on the Tender Schedule and Grand total of offer must be mentioned in your quotation.
2.             No offers received through e-mail / fax would be entertained.

   III.            New participants / bidder are obligatory  / to forward necessary credentials of their firm showing / elaborating  details of their business with Govt. / Semi Govt. & Public sector organizations / departments of Pakistan alongwith their quotation.

1.             Store must be brand new, from current year production and from OEM.
2.             Store will be supplied on Warranty Guarantee basis, & 100 % inspection will be carried out by IDA after receipt of store at POF WAH CANTT.
3.             All firms based in CHINA & HONG KONG must quote in CHINES YUAN (CNY).

VII.            MSDS (Material Safety Data Sheet) may be provided alongwith each consignment.

VIII.            The store must be reported adequately and appropriately against damages environmental effects. Water or other substances during journey / transportation or withstand the rough handling involved in transit & provide preservation of material while held in storage by the consignee.

1.             Undertaking of T.E. schedule be returned duly signed & stamped alongwith the quotation.
2.             As per PPRA Rule 36(b) i.e. single stage two envelope method, kindly send “TECHNICAL QUOTATION WITHOUT PRICE:” and “COMMERCIAL OFFER WITH PRICE” shall be written in block capital letters on the respective sealed envelopes which will be placed in a large envelope bearing complete details of the tender enquiry.

 

FOR FOREIGN SUPPLIER:

1.             Obtaining of Export permit from the concerned Government will the responsibility of the FIRM / Bidder. Non issuance of Export permit from the country of ORIGIN shall not “FORCE MAJURE”. Therefore, only those firms may quote their rates who can arrange export permit at their end.
2.             Price must be quoted on FOB as well as C & F basis. If quotation in on C & F basis, the freight should be indicated separately. Original offer signed /stamped by the foreign principal is required.

   III.            Date of shipment will be considered as date of delivery.

1.             For the purposes of comparison of bids quoted in different currencies, the price shall be converted into a single currency specified in the bidding documents. The rate of exchange shall be the selling rate, prevailing on the date of opening of Bids specified in the bidding documents, as notified by the STATE BANBK ODF PAKISTAN on that day.

 

Ø  Country of origin and port of shipment to be stated

Ø  The quotation must remain valid for, at least 90 days from date of opening of tenders.

 

 

4.2                          PERFORMANCE BOND

 

(a)     The successful bidders will provide Performance Bond at the rate upto 10 % of F.O.B. Value of contract in favour of the Controller Military Accounts (CMA) POF WAH CANTT. The Performance Bond will be furnished in the form of Deposit at call receipt (CDR) from any scheduled bank in Pakistan or an unconditional bank guarantee on prescribed proforma covered by any scheduled bank in Pakistan.  The performance Bond shall be furnished within 45 days from the date of opening of letter of credit. It shall be valid for a period of 12 months after the date of expiry of letter of credit. If the performance Bond is not furnished within the prescribed time of 45 days, the purchaser reserves the right to:

i-                    Impose penalty @ 1 % per month of the value of CDR/BG. (Clause – 4.2  (a    i) is not applicable in case of procurement of Plant / Equipment /  Machinery Items)

OR

ii-                  Cancel the contract and make other arrangements for purchase of the stores at the risk and expense of the supplier.

(b)     No performance Bond will be required if the total FOB Value of the contract is less than US $ 50,000 and contract is

placed directly on the foreign supplier.

 

The detailed specifications are enclosed in attached T.E.  Read these thoroughly & carefully.

Please Send us your best quotation with competitive FOB price  as well as C & F Karachi price  mentioning the freight charges separately    (By SEA).  Quotation should clearly mention the country of Origin, delivery time, price validity, mode of payment; port of loading etc. Should be accompanied by detailed technical literature & manufacturer’s facility / capabilities & manufacturing procedures.  The quotations must reach at the earliest possible and should VALID for 90 days.

Your early response will be appreciated.

• The quotation should be in TWO PARTS:

1- TECHNICAL OFFER without Price    alongwith all the Terms & conditions.

2- COMMERCIAL OFFER with PRICE.   Alongwith all the Terms & conditions and delivery period

 

Both quotations must be signed & stamped and have the Tender Enquiry reference No with opening date and should be addressed as follows:

  Tender Enquiry No.                              0018/FP/51/SCM (MAA)/PUR-AA   dated 29-10-2021

  Tender to be opened on:                        09/12/2021

Address to be printed on quotation instead of Phoenix Enterprises as follows:

GM – PURCHASE-I,

Bid Center Adjacent to Rabita Hall,

POF WAH CANTT

• The validity will starts from the opening date of this tender which is as mentioned in Tender Enquiry is 09-12-2021. And validity pf quotation should remain valid for at least for 90 days from that date. So if you want to adjust some price accordingly,you may do it.
• Validity: To be maximum such as 90 days    from the date of opening of TENDER on 09-12-2021

 

• Please mention the FOB Value as well as C& F price showing the freight charges separately.

 

• If the total value of the quotation more than US $ 50,000 so there will be PERFORMANACE BOND   required.

   We also need your authorization two letters as per draft attached herewith. Please provide TWO Authorization Letters to handle this tender here (if you need Draft can be sent for your guideline.)

 

• In separate e-mail confirm that the quoted prices is inclusive of our asked our services charges

 

Kindly note that your quoted prices must be inclusive of @ 15 % of quotation Value (as SERVICE CHARGES for M/s. Phoenix Enterprises and should not be disclosed on quotation or invoice but reconfirmed in separate e-mail message.)  If you need any kind of information from our side, please do inform us without any hesitation.

4.4          PAYMENT:

 

Payment will normally be made by means of irrevocable letter of credit, unless otherwise stated 90 % % payment will be released on submission of dispatch documents to the bank while balance 10 % payment will be released on receipt and acceptance of store by the consignee.

 

All Bank charges incurred in Pakistan in connection with the establishment of L.C. will be borne by the Purchaser, whereas all Bank charges incurred in confirmation of L.C. by the advising Bank/Foreign Bank will be borne by the Supplier.

 

 

Also please note you have to give the following details in your Pro-forma Invoice.

1- Full description of the Material:
2- Price:  Price should be in FOB as well as C&F KARACHI

3- Terms of Payment:
4- Name and address: (Advising Bank)
5- Delivery/Shipment period: at the earliest possible
6- Port of Shipment:
7- Country of Origin:
8- Destination:  KARACHI-PAKISTAN
9- Packing:
10- Details of the shipping documents:
11- H.S. Code No:
12- Validity:   To be maximum such as 90 days
Thanking you and wait for your lowest quotation,

 

Thanks & Best Regards,

Yours truly,

Nasir M. Khokhar